Assistant Event Coordinator

  • Part-time position with occasional overtime hours needed during busy season and as work demands. Primarily in the weeks leading up to, and the week of major events, more full time hours are required.
  • Convey Messenger International’s heart and vision to partners and potential partners through Messenger Cup Golf & Alpine Experience.
  • Required to live in Colorado Springs or the surrounding area.

Location

This position is located at our Colorado headquarters.

Responsibilities

  • Support director of events with pre-event operational planning, staff management, and clerical support.
  • Assists during events in problem resolution and answers questions; refers to appropriate department when unable to respond.
  • Coordinates activities of assigned areas with activities of other staff to ensure optimum efficiency and compliance with appropriate procedures and specifications.
  • Coordinate set-up and clean-up of events.
  • Attends events to assist with the facilitation of operations and responds to emergencies, problems, etc
  • Perform research activities to gauge what’s needed to set up an event
  • Provide director of events with quotes for needed items
  • Calculate costs incurred on setting up an event and provide director of events with a quote for approval
  • Liaise and negotiate with vendors and suppliers to ensure optimal pricing for their services
  • Monitor event activities before, during and after events
  • Secure materials at the end of each event
  • Take inventory of materials and supplies and ensure that materials that need to be returned to vendors are done so in a timely manner
  • Secure in-kind donations
  • Ordering of needed items for events
  • Keep storage room and storage unit organized
  • Set-up Christmas décor in the office
  • Assist with Christmas gifts project
  • Other tasks as assigned

Competencies

To perform the job successfully, an individual must demonstrate the following competencies and meet the established requirements.

  • Extremely organized and detail oriented. Able to handle multiple sets of details at once with accuracy and clarity. Have an advanced knowledge of process and systems.
  • Interpersonal expertise and experience. A background in customer service or support, and event correspondence. Speaks clearly and persuasively in positive or negative situations;listens and gets clarification; responds well to questions. Writes clearly and informatively; edits work for spelling and grammar; able to read and interpret written information.
  • Computer Skills. To perform this job successfully, an individual should havebasic level knowledge of Word Processing, Spreadsheet, Database software and Contact Management systems.
  • Team player– Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests.Manages difficult or emotional customer situations; responds promptly to customer needs; responds to requests for service and assistance; meets commitments. Treats people with respect; Keeps commitments; inspires the trust of others; Works ethically and with integrity; upholds organizational values. Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Problem solving– Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
  • Planning/Time Management– Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives; Develops realistic action plans; meets deadlines.

Qualifications

  • High School Diploma or GED equivalent
  • Prior event experience with references

Download Employment Application



You may submit your completed application by email to hr@messengerinternational.org or fax it to 719.487.3300.

Your application will be reviewed by our Human Resource department. If you meet the minimum qualifications of the position, we will contact you for an interview. Messenger International shall comply with appropriate federal and state laws and regulations prohibiting discrimination on grounds of race, color, gender, national origin, protected age category, religion or qualified disability.